STEP 1: Pre-Contract

Download and complete the following pre-contract forms in Submittable:

a. Attachment A: Project Scope and Budget

b. Certified Authorized Signatory

c. W-9

d.  Electronic Funds Transfer Form

STEP 2: Contract

When pre-contract forms are approved, you will receive a contract for signature in Submittable. The contract must be signed and uploaded in Submittable no later than May 1, 2026. 

STEP 3: First Reimbursement

50% of the earmark will be advanced upon receipt of the signed contract. Please contact the Earmark Coordinator if you do not receive the first payment within two weeks of returning the signed contract.

STEP 4: Second Reimbursement

The remaining 50% of the contract will be paid by reimbursement upon receipt of completed Attachment B: Cost Reimbursement Invoice and receipts for all expenses. Expenses will be verified against the scope and the State Budget. Any expenses outside of the contract period will not be reimbursed. 

All expenses must be incurred no later than June 30, 2026. Earmark recipients are strongly encouraged to complete all expenditures and submit for reimbursement by June 1, 2026.

Please be advised: 

• Project Scope and Budget must be in accordance with the earmark to the State Budget.
• All expenses from this contract must be between July 1, 2025 and June 30, 2026. Expenses outside of this period are ineligible for reimbursement.
• Any unspent funds from this contract must be refunded to the Commonwealth of Massachusetts. 
• Funds may not be used for the purchase of alcoholic beverages.